Screening one resume at a time does not scale past a handful of applicants. This n8n workflow turns applications into a live, ranked leaderboard: every candidate is scored against your job requirements, automatically emailed a personalised acknowledgment, and slotted into a sortable ranking you refresh on demand — so instead of reading 50 resumes in order of arrival, you work straight down a list sorted by best fit.

EVERYTHING IN THE LITE TIER, PLUS

1) Every candidate — shortlisted or not — gets an automatic, personalised email acknowledgment, AI-written, referencing their actual application and never leaking the score

2) A second entry point accepts webhook submissions straight from your job board or ATS, not just the built-in form

3) A one-click Refresh Ranking step re-reads every candidate, re-sorts by score and writes back a live rank number — an instant leaderboard, no manual sorting

4) Full ATS-style stage tracking in the sheet: screening → shortlisted / rejected

WHAT IS INCLUDED

• Full n8n workflow file (.json) — import and go

• Editable AI scoring prompt and candidate-reply prompt

• Google Sheets pipeline structure with stage and rank columns

• Alternate webhook intake for job board / ATS integrations

REQUIREMENTS TO RUN IT

• A running n8n instance (self-hosted or cloud)

• A free Groq API account for the AI scoring and reply step

• A Gmail or SMTP account for candidate emails

• A Google account for the pipeline sheet

• A Telegram bot for shortlist alerts

• No coding needed — credential setup plus editing the job requirements field per role

BEST FOR

Growing teams and agencies running several open roles at once, hiring in volume, who need to triage fast without losing the personal touch of a reply to every applicant.

SETUP STEPS

1) Import the .json file into your n8n instance

2) Add your Groq, Gmail, Google Sheets and Telegram credentials

3) Edit the Job Requirements node per open role

4) Activate the workflow, share the form link or point your ATS webhook at the alternate intake

5) Run the Refresh Ranking trigger whenever you want an updated leaderboard

FAQ

Q: How is this different from the Lite screener? A: Lite scores and alerts on one candidate at a time. Pro adds automatic candidate replies, a live ranked leaderboard across all applicants, and an ATS webhook intake for higher volume.

Q: Does the candidate see their numeric score? A: No — the AI writes a separate acknowledgment that does not reveal the score or the internal reasoning.

Q: Can I plug this into my existing ATS? A: Yes, via the second webhook trigger — point your outbound webhook at it using the same field names as the form.

Q: Is the ranking real-time? A: It updates whenever you run the Refresh Ranking step. Swap the manual trigger for a Schedule Trigger if you want it fully automatic.