Turn property viewing requests into confirmed appointments automatically.

The Viewing Appointment Scheduler Agent is a ready-to-import n8n workflow designed for real estate agencies that want to automate appointment availability checks, prevent double bookings, create Google Calendar events, and keep a structured booking log.

Instead of manually checking calendars and recording every viewing request, the workflow receives a booking request, validates the data, checks Google Calendar for overlapping events, and automatically routes the request based on availability.

If the requested time is available, the workflow creates the calendar event, records the booking in Google Sheets, and returns a structured confirmation.

If the requested time is already occupied, the workflow prevents the duplicate booking and returns an unavailable response that can be connected to an alternative-slot workflow or sales process.

WHAT IT DOES

• Receives property viewing requests through a webhook

• Validates lead and appointment data

• Handles date, time, duration and timezone information

• Checks Google Calendar for overlapping events

• Detects occupied time slots

• Prevents duplicate bookings

• Creates confirmed Google Calendar events

• Logs confirmed appointments in Google Sheets

• Returns structured JSON responses

• Works as an independent module inside a larger real-estate automation system

HOW IT WORKS

Viewing Request

↓

Input Validation

↓

Prepare Availability Window

↓

Google Calendar Availability Check

↓

Overlap Detection

↓

Available?

├── YES → Create Calendar Event → Log Booking → Confirmation

└── NO → Unavailable Response

WHY IT IS USEFUL

Real estate teams often lose time coordinating viewing appointments manually.

This workflow turns that process into an automated scheduling layer that can sit between your lead-generation system and the agency's calendar.

It can also be connected to other workflows such as:

• WhatsApp AI Lead Agent

• Lead Qualification & Scoring

• Property Matching & Recommendation

• Post-Viewing Feedback

• CRM systems

• Website forms

• Other webhook-based lead sources

IMPORTANT

This is a downloadable n8n workflow template, not a hosted SaaS product.

Google Calendar and Google Sheets credentials must be configured in your own n8n instance.

WhatsApp messaging, CRM-specific integrations, voice AI, payment processing, and hosted infrastructure are not included in V1.

The workflow has been designed as a reusable automation module that can be customized for different real estate businesses and markets.